AEDT used without 10-day candidate notice

Send each candidate an AEDT notice with alternative-selection instructions at least 10 business days before the tool scores them, and hold scoring until then.

A notice step in the hiring or promotion pipeline that sends the AEDT notice (careers site, job posting, or e-mail) and stores a per-person aedt_notice_sent_at timestamp; the notice explains how to request an alternative selection process or an accommodation. The scoring job (score_candidate, rank_applicants, the model call) reads that timestamp and skips anyone whose notice is missing or younger than the 10-business-day lead time. Anyone who asked for the alternative process goes to a human-run queue and never reaches the model. Keep the notice template in the repo (templates/aedt_notice) so its content is reviewable.

Where it goes: 1 application source code, 2 data models, 14 user-facing text.

What reviewers look for: a notice template naming the AEDT and the alternative-selection or accommodation route; a send step (send_aedt_notice, notify_candidate) that records a timestamp per candidate or employee; and a check of that timestamp in the scoring function before the model call. Candidates who requested the alternative process are filtered out before scoring, not merely flagged afterwards.

def screen_candidates(job_id):
    for c in db.candidates(job_id):
        resp = client.chat.completions.create(model=MODEL, messages=build_screen_prompt(c))
        db.save_score(c.id, resp.choices[0].message.content)

NOTICE_LEAD_BUSINESS_DAYS = 10

def screen_candidates(job_id):
    for c in db.candidates(job_id):
        if c.alternative_selection_requested:
            human_queue.add(c.id)            # never scored by the AEDT
            continue
        sent = c.aedt_notice_sent_at
        if sent is None or np.busday_count(sent.date(), date.today()) < NOTICE_LEAD_BUSINESS_DAYS:
            continue                         # notice missing or too recent
        resp = client.chat.completions.create(model=MODEL, messages=build_screen_prompt(c))
        db.save_score(c.id, resp.choices[0].message.content)

Engineering guidance, not legal advice. Each provision below may add its own details (a cadence, a deadline, a required notice element): open it for those.